Library Card Policies

Policy Statement: Library cards are issued free to residents of Finney County and adjacent counties: Kearny, Wichita, Scott, Lane, Ness, Hodgeman, Gray, Haskell, Grant. Other Kansas residents are eligible for a library card upon payment of an annual fee of $15.00.


  1. Photo identification and proof of current physical address are required.

a. Acceptable forms of current identification include:

i. Driver’s license

ii. Federal, state or local government ID card

iii. Passport

iv. School ID card

v. U.S. Military card

vi. Permanent Resident Card / Alien Registration Receipt Card / Consulate ID

b. Acceptable proof of current physical address includes:

i. Department of Public Safety ID

ii. Personalized check, savings passbook, bank or credit union statement

iii. Current utility deposit receipt or utility bill

iv. Voter Registration Card or notarized temporary voter registration permit

v. Official rent receipt; rental agreement, contract or lease

vi. Mail postmarked within the last 30 days (if none of the above is available)

2. Internet Guest cards are available to adults with a photo ID and to children with parent or guardian with a photo ID upon payment of an annual fee of $10.00.

3. Library cards expire on the following schedule:

Finney County Residents: 3 Years

All other cards: 1 Year

For library card renewals a current ID must be presented and the account in good standing.

4. Cards for Children:

a. There is no minimum age for obtaining a library card.

b. Parent or legal guardian must present his/her photo identification and proof of current address for cards issued to children under the age of 17.

c. Parents or legal guardians are responsible for items checked out by their minor children.

d. If a parent or legal guardian has a library card, the card must be in good standing.


Loan Guidelines

Policy Statement: Library users are assured of fair and equitable access to all library materials.


1. Loan of materials: There is a checkout limit of 25 total items per library card, and of that 5 may be DVDs, 2 may be electronic GAMES.

2. Loan periods:

a. Print/Audio material: 21 days

b. DVDs / GAMES: 7 days

4. Holds: The entire circulating collection is available to be placed on hold. When the item requested is available, the patron is notified that the material will be held for three (3) days. Patrons may place up to 10 holds per account.3. Renewals: Loanable materials have a maximum of 3 renewals. DVDs/NEW books are not available for renewal.

5. Suspension or revocation of borrowing privileges: The Library Director may suspend or revoke borrowing privileges when fines are not paid, library material is not returned, or library policies are not followed.

6. Equipment malfunctions: The library is not responsible if a patron’s equipment malfunctions when playing media borrowed from the library.

7. Library Staff: Library staff must check out all materials for personal use through circulation channels in accordance with the policies established for all library patrons. Staffs’ are responsible for any fines or damage charges incurred.

Fines & Fees

Policy Statement: All cardholders are responsible for materials borrowed on their card. The Library Director may impose and collect fines for the infringement of the established rules and regulations and may suspend or revoke the borrowing of any book or other material by a cardholder who has failed or refused to pay any fine or to return any book or other material by the due date set by the Library Director.


1. A library card becomes delinquent when the charges on the account reach $10.00. Privileges are suspended until the total charges owed are less than $10.00.

2. Library Supervisors have the option of waiving or reducing a charge if they feel extenuating circumstances so warrant.

3. All library debts are discharged when listed in a patron’s bankruptcy.

4. Cardholders must inform the Library immediately if their Library Card becomes lost or stolen. Cardholders are held responsible for any items checked out and any fines incurred by the use of their Library Card prior to the card being reported lost or stolen. If library card is reported as stolen, a police report (filed within 60 days of items being due) is necessary for the Library to waive related fees and replacement costs on items stolen from the patron or checked out on a lost/stolen library card. The Finney County Public Library is not responsible for any unauthorized use of a library card.

5. Patrons may be given a refund within 30 days of payment for lost items. Return of the library item in usable condition and proof of payment showing method of payment are required for a refund. Processing fees are non-refundable.

Fines & Fees:

All cardholders are responsible for materials borrowed on their card and patrons are expected to return borrowed material on time and undamaged. The Library may impose and collect fines for the infringement of the established rules and regulations and may suspend or revoke the borrowing of any book or other material by a cardholder who has failed or refused to pay any fine or to return any book or other material by the due date set by the Library.

Email reminders, for materials due, may be sent as a courtesy of the library. Patrons are obligated to return their materials on time, even in the event reminder notifications are not received.

Books/ Magazines/CDs: .10 cents per day

DVDs / Videos: .50 cents per day

Lost or damaged: Replacement cost as determined by the Library and $3.00
processing fee

Replacement Library Card: $3.00

Maximum Overdue fine per Item: $5.00

Behavior Management

Policy Statement: It is the policy of the Library to ensure that a positive and safe environment is maintained at all library programs and facilities. Our goal is to provide an atmosphere in which mutual respect and dignity is maintained for all individuals.


In the operation of our libraries, the Library relies upon the Rules of Conduct Policy to maintain a safe and orderly library. To enforce the Rules of Conduct, we will follow a series of progressive disciplinary steps or, if the offense is serious enough, one violation may result in suspending a customer from the library for a specified period of time.

1. IMMEDIATE SUSPENSION: Serious incidents that may result in suspension from the Library after the first incident include, but are not limited to:

a. Physical assault, threatened assault or severe verbal abuse of a library customer or library staff member

b. Intentional damage to library facilities, materials, or furnishings

c. Theft of library property

d. Any illegal activity that causes serious disruption of library services

e. Accessing child pornography.

  1. PROGRESSIVE DISCIPLINE: Violations of the Rules of Conduct or other unacceptable behavior which may warrant progressive discipline (documented oral warnings, written warnings, etc.) include, but are not limited to:

a. Accessing sexually explicit websites (minors or adults when children are present);

b. Tampering with library PCs or databases;

c. Disruption of any library activities or programs;

d. Failure to follow library rules as directed by library staff;

e. Intimidating others through verbal abuse, profanity, obscene gestures, or other means.

3. STAFF ACTIONS WHEN BEHAVIOR POLICIES ARE VIOLATED: When there has been a violation of the behavior policy, library staff will document each incident with an Incident Report and take appropriate action, which may include: requesting compliance with library rules, working with parents of disruptive youth, asking the offending person to leave the library, issuing an official Letter of Warning, calling the police and/or issuing a Letter of Suspension.


1. WRITTEN WARNING: When a customer repeatedly violates the Library Rules of Conduct, the Library Director may initiate a Letter of Warning as part of the progressive discipline process.

2. LIBRARY SUSPENSION: When a violation is severe or repeated, offenders of the Behavior Management policy may be suspended from the Library and will receive a Letter of Suspension. The general length of suspension for an adult is one year. The general length of suspension for youth is six months or one year.

Written warnings and suspensions are initiated and signed by the Library Director and reviewed by the Assistant Library Director. The Police may also be consulted for advice. When necessary, suspensions can be immediately issued by a police officer or by the Library Director or designee with subsequent review by the Assistant Library Director.

The Library Director will take the following steps:

1. Determine if the violation(s) merits a written warning or suspension.

2. If so, draft a Letter of Warning or Letter of Suspension for the Library Director’s signature which details the incident(s). Additionally, a Letter of Suspension will include the length of time of the suspension, the locations the subject is prohibited from entering, consequences of violating the suspension (arrest), and the authority of the Library Director to execute the action.

3. Mail the Letter of Warning or hand deliver. Send the Letter of Suspension by certified mail or hand deliver and note receipt. If appropriate, request the presence of a police officer prior to serving the Letter of Suspension. Request a report number from the police officer and provide him with a copy of the Letter of Suspension for his report.

4. Provide the report number and information to the Police for tracking and future prosecution purposes.

5. Maintain the original forms and the police report number.

6. Have the information posted on a shared location for all staff.


Rules of Conduct

Policy Statement: It is the policy of the Library to maintain a safe environment in the library. Our goal is to provide a positive experience where all library users are ensured open access to library services and programs.


1. Any activity in violation of Federal, State, local or other applicable law is not allowed on library premises.

2. Be considerate and respectful of all library users and staff, and behave in a manner that does not disturb other persons.Unacceptable conduct includes, but is not limited to:

a. Loud, disruptive and other inappropriate behavior that would be considered disrupting to a reasonable person using library services

b. Damaging or stealing library property

c. Sleeping

d. Use of any tobacco and/or any form of nicotine delivery device as per Kansas Law

1. Treat library property (materials, furnishings and equipment, etc.) with respect.This includes but not limited to:

a. Food and beverages are not allowed in the public areas of the library except in meeting rooms

b. Bathing, shampooing, changing clothes, or doing laundry in public bathrooms are prohibited

c. Destruction, theft or defacing library property including tampering with library technology systems, computer hardware, software, and data is prohibited.

1. Dress appropriately; shirt and shoes required. Persons whose bodily hygiene is offensive so as to constitute a nuisance to other persons shall be required to leave the building.

2. Dorothy’s room is reserved for use by children, their parents or guardians, and adults interested in children’s literature.

3. Supervise your children and assist them in observing appropriate conduct.

4. Silence your cell phone or other electronic device and do not use in a manner that disturbs others.

5. Leave bicycles and gasoline-powered vehicles outside.

6. Carry or keep under a table or out of the aisles all skateboards, roller blades and other personal items.

7. Personal items are not to be left unattended. Carry or keep items with you at all times. The library is not responsible for items left unattended.

8. Comply with staff requests in regard to library policies.

9. Assistance dogs are the only animals permitted in the library. This does not include library sponsored programs.

Noncompliance with the Rules of Conduct may result in expulsionfrom the Library and/or suspension of library privileges.


Policy Statement: The library is open for use to the general public and staff cannot be responsible for the safety and well-being of children.


  1. Children under the age of 10 must be supervised by a person of age 16 or older.

a. Parents and adults accompanying children are responsible for their children’s behavior while in the library.

2. Staff will report as soon as possible to their supervisor any incident involving an unattended child in the library, any incident of parental inquiry or any police report concerning the presence or safety of an unattended child while in the library.

3. Children left unattended at closing will be invited by a library employee to call a parent.

4. At 20 minutes after closing, such child will be treated by the library employee as abandoned and as a child in need of care and the police will be notified and requested to take charge of an abandoned child in need of care.

5. Staff will not provide transportation for children who have been left at the library.

Acceptable Use Of Electronic Resources

Policy Statement: The Library offers a variety of electronic resources to enhance the educational and recreational needs of Library patrons.


1. Free, limited access to electronic resources is available to all Library cardholders. The library is not a full-service Internet provider. Some Internet services may not be provided through the library’s connections for financial, technological or security reasons.

2. The Library protects its systems and equipment from viruses. However, users of any publicly accessible system or equipment should be aware of the potential for transmission of computer viruses. The library is not responsible for computer viruses transmitted to patrons’ computers.

3. The library is responsible only for information pertaining to the library and its services. The library does not assume responsibility for the content and/or accuracy of information residing on the Internet or other computer systems.

4. The Library provides access to the Internet to adhere to the requirements set forth in federal and state laws with a particular awareness of federal laws on the Children’s Internet Protection Act (CIPA) and Kansas laws relating to obscenity (K.S.A. 21-6401; 21-6401a, and 21-6401c) and subsection (b) and L. 2013, ch. 98, sec. 1, and amendment 2013 Supp.75-2589 thereto, commonly known as the Kansas Children’s Internet Protection Act (KS-CIPA).

5. The wireless network also provides library patrons Internet access. Patrons must continue to abide by the Acceptable use of Electronic Resources Policy.

6. Parents and guardians of minor children are responsible for supervising their children’s safety and activities while using Library equipment. Internet safety information for parents and children can be found at

7. Individual assistance on using the library’s electronic resources is available at the information desks. Library staff will schedule group instructional sessions on using the Library’s electronic resources and the Internet throughout the year.

8. In accordance with (K.S.A 45-201 et seq.) “Privacy of User Records,” the Library protects the confidentiality of borrowing and library use records. Patrons using the library’s computers for personal use are advised that the privacy of personal information and electronic mail are not guaranteed. Users should avoid posting personal information such as home addresses, phone numbers, and credit card numbers to unknown Internet sites.

9. Library equipment used to access electronic resources and/or networks may only be used for lawful purposes by library patrons and staff. By using library system equipment and electronic infrastructure, library patrons imply their agreement to abide by library policy.

10. Examples of unacceptable use include, but are not limited to, the following:

a. Destruction of, damage to, or unauthorized modification of equipment, software, or data belonging to the library or other users, a violation of State law (K.S.A. 21-5839)

b. Disruption or unauthorized monitoring of electronic communications.

c. Unauthorized or illegal copying of copyright-protected material, a violation of US law (US Code, Title 17).

d. Unauthorized use of computer accounts, access codes, or network identification numbers assigned to others, or any activity that is in violation of State law (K.S.A. 21-3755).

e. Violation of software license agreements.

f. Violation of another user’s privacy.

11. Library staff may interrupt activity or block access to sites that interfere with the performance of the library’s computer system, conflict with authorized use of library resources or equipment, or violate local, state, or federal law.

12. Failure to use the Public Library System’s electronic resource access equipment appropriately and responsibly may result in revocation of library use privileges, and may also have legal consequences.


1. A handout has been developed that may be given to an adult who is accessing sites displaying explicit sexual material when minors are present. The handout (see below) informs the adult that he or she is in violation of State law ( K.S.A. 21-6401 and K.S.A. 21-6401c) and not merely the policy of the library.

2. If a staff member observes a patron accessing sites displaying explicit sexual material when minors are present, the staff member may give the patron a handout or verbally advise them of the A.R.S. and will ask him or her to close the site. If the patron complies with the staff request, he or she may continue to use the computer. If the patron refuses to close the site, a librarian or supervisor may call the police at 9-911. An incident form will be completed.


1. Library staff will be alert for inappropriate use of the library electronic resources and will respond when informed of any violations of this policy.

2. Library staff will use their own judgment regarding the appropriateness of a patron’s use of our resources and will ask for assistance from a librarian or supervisor as soon as possible.

Translate »