Acceptable Use of Electronic Resources

Policy Statement: The Library offers a variety of electronic resources to enhance the educational and recreational needs of Library patrons.

Regulations

1. Free, limited access to electronic resources is available to all Library cardholders. The library is not a full-service Internet provider. Some Internet services may not be provided through the library’s connections for financial, technological or security reasons.

2. The Library protects its systems and equipment from viruses. However, users of any publicly accessible system or equipment should be aware of the potential for transmission of computer viruses. The library is not responsible for computer viruses transmitted to patrons’ computers.

3. The library is responsible only for information pertaining to the library and its services. The library does not assume responsibility for the content and/or accuracy of information residing on the Internet or other computer systems.

4. The Library provides access to the Internet to adhere to the requirements set forth in federal and state laws with a particular awareness of federal laws on the Children’s Internet Protection Act (CIPA) and Kansas laws relating to obscenity (K.S.A. 21-6401; 21-6401a, and 21-6401c) and subsection (b) and L. 2013, ch. 98, sec. 1, and amendment 2013 Supp.75-2589 thereto, commonly known as the Kansas Children’s Internet Protection Act (KS-CIPA).

5. The wireless network also provides library patrons Internet access. Patrons must continue to abide by the Acceptable use of Electronic Resources Policy.

6. Parents and guardians of minor children are responsible for supervising their children’s safety and activities while using Library equipment. Internet safety information for parents and children can be found at http://www.netsmartz.org/index.aspx.

7. Individual assistance on using the library’s electronic resources is available at the information desks. Library staff will schedule group instructional sessions on using the Library’s electronic resources and the Internet throughout the year.

8. In accordance with (K.S.A 45-201 et seq.) “Privacy of User Records,” the Library protects the confidentiality of borrowing and library use records. Patrons using the library’s computers for personal use are advised that the privacy of personal information and electronic mail are not guaranteed. Users should avoid posting personal information such as home addresses, phone numbers, and credit card numbers to unknown Internet sites.

9. Library equipment used to access electronic resources and/or networks may only be used for lawful purposes by library patrons and staff. By using library system equipment and electronic infrastructure, library patrons imply their agreement to abide by library policy.

10. Examples of unacceptable use include, but are not limited to, the following:

• Destruction of, damage to, or unauthorized modification of equipment, software, or data belonging to the library or other users, a violation of State law (K.S.A. 21-5839)

• Disruption or unauthorized monitoring of electronic communications.

• Unauthorized or illegal copying of copyright-protected material, a violation of US law (US Code, Title 17).

• Unauthorized use of computer accounts, access codes, or network identification numbers assigned to others, or any activity that is in violation of State law (K.S.A. 21-3755).

• Violation of software license agreements.

• Violation of another user’s privacy.

11. Library staff may interrupt activity or block access to sites that interfere with the performance of the library’s computer system, conflict with authorized use of library resources or equipment, or violate local, state, or federal law.

12. Failure to use the Public Library System’s electronic resource access equipment appropriately and responsibly may result in revocation of library use privileges, and may also have legal consequences.

Procedures:

1. A handout has been developed that may be given to an adult who is accessing sites displaying explicit sexual material when minors are present. The handout (see below) informs the adult that he or she is in violation of State law ( K.S.A. 21-6401 and K.S.A. 21-6401c) and not merely the policy of the library.

2. If a staff member observes a patron accessing sites displaying explicit sexual material when minors are present, the staff member may give the patron a handout or verbally advise them of the A.R.S. and will ask him or her to close the site. If the patron complies with the staff request, he or she may continue to use the computer. If the patron refuses to close the site, a librarian or supervisor may call the police at 9-911. An incident form will be completed.

Guidelines:

1. Library staff will be alert for inappropriate use of the library electronic resources and will respond when informed of any violations of this policy.

2. Library staff will use their own judgment regarding the appropriateness of a patron’s use of our resources and will ask for assistance from a librarian or supervisor as soon as possible.

Capital Outlay

CAPITAL OUTLAY

Adopted: 08.17.2020| Revised: 00.00.0000

The Capital Outlay Policy for Finney County Public Library has been established by the board of trustees to ensure that public funds are expended in a fair and efficient manner.

1. GUIDELINES FOR PURCHASES

Purchases under $1,000 –All capital purchases with a value of less than $1,000 may be subject to the approval of the Library director.

Purchases between $1,001 and $5,000 – Prior to completing any purchase within this value range, at these three verbal price quotes should be obtained and compared for quality and value. In the instance that there is only one provider for the purchase, that provider may be selected without obtaining additional quotes. All capital purchases in this value range may be subject to the approval of the Library board of trustees.

Purchases between $5,001 and $10,000- Prior to completing any purchase within this value range, at least three written price quotes should be obtained and compared, taking into consideration, price, quality, terms of deliver, and other applicable conditions. In the instance that there is only one provider for the purchase, that provider may be selected without obtaining additional quotes. The board of trustees will approve the purchase, subject to budget authority.

Purchases above $10,000 – A minimum of three written price quotes shall be desirable for purchases in this price range.  In the instance that there is only one provider for the purchase, that provider may be selected without obtaining additional quotes. The board of trustees shall review quotes submitted and approve the best quotation, taking into consideration, price, quality, terms of delivery, and other applicable conditions, all subject to budget authority.

2. GUIDELINES FOR DETERMINING BEST QUOTE

The Capital Outlay Policy provides that price quotes are to be obtained in the course of completing purchases.  While price is a prime consideration, there are other issues which may be considered in selecting the lowest responsible quote.  The following criteria may be used to assist in identifying the best options.

  1. Price
  2. Quality of product
  3. Integrity and reliability of vendor or contractor
  4. Past experience with vendor or contractor
  5. Business location of vendor or contractor
  6. Time and delivery or completion of specified services of work
  7. The product or service be matching or complimenting existing equipment, programs and assets and that they have commonality with existing inventory and/or maintenance procedures.

These criteria may be used to justify approval of a purchase or procurement from other than the vendor or contractor submitting the lowest price quotation.  When such an approval occurs, there must be clear and documented justification to do so, based on the criteria listed above. The Library reserves the right to reject any and all quotes.

Authority for maintenance management shall be delegated to the library director.  Contracts and the purchase of individual items required for maintenance and grounds and exceeding $1,000 in cost shall require board of trustee approval unless they are already approved as specific items in the maintenance budget.  Bids will be sought at the direction of the board of trustees. Bids submitted by local service providers will be given first consideration.

It is important for the board of trustees and staff of a public institution to adhere to local, state and federal regulations and codes including the Americans with Disabilities Act (ADA) regarding public safety, building codes and inspections, contracts, bidding and payment of workers performing maintenance or construction work. The board of trustees and director must determine which regulations apply to the Library before establishing maintenance policies.  In many cases, the regulations will determine policy parameters.

 

 

 

Capital Improvement Funds

CAPITAL IMPROVEMENT FUNDS

Adopted: 08.17.2020 | Revised: 00.00.0000

The Finney County Public Library has established a Capital Improvement Fund in accordance with Kansas law.  According to K.S.A. 12-1258, each year the public library may direct a transfer of funds not to exceed 10% of the annual tax revenue to the capital improvement fund.  All money credited to that fund shall be used by the library board for the purpose of improving, furnishing, equipping, remodeling or making additions to the library.  Such fund shall not be subject to the provisions of K.S.A. 79-2925 to 79-2937 and amendments thereto.  If the library board determines that money which has been transferred to such fund or any part thereof is not needed for the purpose for which transferred, the library board is hereby authorized to direct a retransfer of such amount not needed to the general operating fund.

 

 

 

 

Unattended Children

Unattended Children

Adopted: 05.18.2015 | Revised: 02.22.2021

Policy Statement:

The library is dedicated to providing a welcoming environment that encourages children to visit the library, attend programs, and use library collections and spaces. Library staff is available to assist and support children in using the library. However, staff cannot provide child care or assume responsibility for children’s safety. Parents, guardians, teachers, and caregivers are responsible for the behavior and safety of children on library premises.

Regulations:

  1. Children under the age of 10 must be supervised by a person of age 14 or older. Parents/guardians/caregivers are to remain in the immediate vicinity of their child(ren) using the library. If a child under the age of 10 is attending a library program, the caregiver must remain in the building during the scheduled event.
  2. Children left unattended at closing will be required to call a caregiver. If a child is not picked up at 20 minutes after closing, such child will be treated by the library employee as abandoned and as a child in need of care and the police will be notified and requested to take charge of an abandoned child in need of care.

Fines & Fees

All cardholders are responsible for materials borrowed on their card. The Library Director may impose and collect fines for the infringement of the established rules and regulations and may suspend or revoke the borrowing of any book or other material by a cardholder who has failed or refused to pay any fine or to return any book or other material by the due date set by the Library Director.

 

Regulations:

1. A library card becomes delinquent when the charges on the account reach $10.00. Privileges are suspended until the total charges owed are less than $10.00.

2. Library Supervisors have the option of waiving or reducing a charge if they feel extenuating circumstances so warrant.

3. All library debts are discharged when listed in a patron’s bankruptcy.

4. Cardholders must inform the Library immediately if their library card becomes lost or stolen. Cardholders are held responsible for any items checked out and any fines incurred by the use of their library card prior to the card being reported lost or stolen. If a library card is reported as stolen, a police report (filed within 60 days of items being due) is necessary for the Library to waive related fees and replacement costs on items stolen from the patron or checked out on a lost/stolen library card. The Finney County Public Library is not responsible for any unauthorized use of a library card.

5. Patrons may be given a refund within 30 days of payment for lost items. Return of the library item in usable condition and proof of payment showing method of payment are required for a refund.  Processing fees are non-refundable.

All cardholders are responsible for materials borrowed on their card and patrons are expected to return borrowed material on time and undamaged.  The Library may impose and collect fines for the infringement of the established rules and regulations and may suspend or revoke the borrowing of any book or other material by a cardholder who has failed or refused to pay any fine or to return any book or other material by the due date set by the Library.

1. Email reminders, for materials due, may be sent as a courtesy of the library. Patrons are obligated to return their materials on time, even in the event reminder notifications are not received.

Fines Schedule: Addendum A

Library Cards

Every resident of Finney County is eligible for a free library card account regardless of age. Residents of Kearny, Wichita, Scott, Lane, Ness, Hodgeman, Gray, Haskell, and Grant counties are eligible for a free library card.

Non‑Finney County, Kansas residents or those that do not qualify for a free library card may obtain cards for an annual fee of $15.

Regulations:

1. Photo identification and proof of current physical address are required.

a. Acceptable forms of current identification include:

• Driver’s license

• Federal, state or local government ID card

• Passport

• School ID card

• U.S. Military card

• Permanent Resident Card / Alien Registration Receipt Card / Consulate ID

b. Acceptable proof of current physical address includes:

• Department of Public Safety ID

• Personalized check, savings passbook, bank or credit union statement

• Current utility deposit receipt or utility bill

• Voter Registration Card or notarized temporary voter registration permit

• Official rent receipt; rental agreement, contract or lease

• Mail postmarked within the last 30 days (if none of the above is available)

2. Internet Guest cards are available for an annual fee of $10.00.

• Per day Internet charge $3.00 without Library or Guest Card after 1 guest pass per day

3. Library cards expire on the following schedule:

Finney and all adjacent County Residents: 3 Years
– All other cards: 1 Year

For library card renewals, a current ID must be presented and the account must be in good standing.

4. Cards for Children:

a. There is no minimum age for obtaining a library card.

b. Parent or legal guardian must present his/her photo identification and proof of current address for cards issued to children 17 and under.

c. Parents or legal guardians are responsible for items checked out by their minor children.

d. If applicable, parent or legal guardian’s Library Card must be in good standing to sign a child up for a card.

e. Temporary Cards are available for children 17 years old and younger (2 items/3 month max) when necessary.

 

Loan Guidelines

Library users are assured of fair and equitable access to all library materials.

Regulations:

1. Loan of materials: There is a checkout limit of 25 total items per library card

Item Type Maximum Limit Loan Period Renewals – see below Maximum Holds Allowed per Item Type
Books, Audio Books, Playaways 25 3 weeks 3 (excludes New Books) 15
DVDs 5 1 week 1 5
Cake pans 5 3 weeks 1 3
Electronic materials Varies Varies Varies Varies
Video games 2 1 week 0 2

2. Renewals

Borrowed items will be renewed automatically three days before the due date, with some exceptions:

• Another user has requested it

• The item reached its maximum number of renewals

• The user’s account is blocked due to fines or fees of $10.00 or more

3. Holds: The entire circulating collection is available to be placed on hold. When the item requested is available, the patron is notified that the material will be held for five (5) days. Patrons may place up to 15 holds per account.    

4. Suspension or revocation of borrowing privileges: The Library Director may suspend or revoke borrowing privileges when fines are not paid, library material is not returned, or library policies are not followed.

5. Equipment malfunctions: The library is not responsible if a patron’s equipment malfunctions when playing media borrowed from the library.

6. Library Staff: Library staff must check out all materials for personal use through circulation channels in accordance with the policies established for all library patrons. Staff is responsible for any damage charges incurred on their personal account.

 

Proctoring

PROCTORING POLICY

Adopted 12.17.08 | Revised 09.21.2020

 

  1. EXAM PROCTORING

In support of its mission to promote lifelong learning, the Finney County Public Library will proctor exams for students upon request and availability of qualified personnel, facilities, and technology to do so.

Exams are administered by appointment only, and applications for proctoring must be submitted at least seven (7) days in advance of the testing date. The Library does not guarantee to the student or examining institution the name of an individual proctor. The Library agrees to provide a reasonably quiet space for students to undertake the exam, but students should be mindful that the Library is a public building.

Proctoring is available for a charge of $20 per exam session, plus all applicable costs. An exam session constitutes no more than 4 hours in one day. Payment is due before the exam can be administered.

 

2. GUIDELINES

  • The student or examining institution must submit an exam proctoring form which will specify the name of the institution offering the exam, contact information of the teacher or testing center administrator, and specific information regarding the requirements of the proctored exam, duration of the testing time, and use of permissible external resources.
  • The Library will proctor both written and online exams. Online testing will be done via a Library computer. Students’ personal computers are not allowed. The Library will not download software onto Library computers. The Library cannot guarantee that technical problems will not occur when using the Library’s network or its computer. Refunds will be made if the student is unable to complete an exam due to technical problems.
  • The student must make arrangements with the examining institution to have written exams sent or delivered to the Library before the day of the exam.
  • The student will be required to present a valid picture ID at the time of the exam and other credentials required by the examining institution. The student is responsible to know what is required.
  • Proctors will enforce any written time limits that are place on the exam, as well as other rules set forth in the examination materials.
  • The use of cell phones or visiting with others is strictly prohibited during the exam. Any perceived violation of the posted rules for the exam will be reported to the examining institution.
  • Prior contact between the examining institution and the proctor is required so that credibility and exam requirements can be verified.
  • The Library will not be responsible for any delayed exams, incomplete exams, or completed exams once they leave the Library’s possessions and have been mailed, emailed, or faxed back to the examining institution.
  • The Library will not be responsible for exams that are interrupted by Library emergencies, power failures, or computer hardware or software failures. The examining institution will be notified, and if allowable, the exam will be rescheduled without cost to the student.
  • The library reserves the right to substitute a proctor in the event of the original proctor’s absence.

 

 3. STUDENT RESPONSIBLITIES

  • Students are to fill out the application for proctoring services form and return it to a member of the Library staff, or mail it to the Library Director, Finney County Public Library, 605 E Walnut St., Garden City, KS 67846.
  • The examining institution may have specific requirements for proctoring. The student should check with the proctor to make sure the Library can meet all of the requirements.
  • The student will call prior to the exam date to make sure the exam or login information has arrived. The proctor will not contact the student when the exam arrives.
  • The student will arrive promptly at the agreed upon time, prepared with the items required for taking the exam. These items may include a picture ID, money, writing implements, and a calculator. Only the items listed in the exam instructions will be allowed in the exam area.
  • The student is responsible for securing all personal items before the exam begins.
  • It is the responsibility of the student to know the exam rules, procedure and deadlines.

 

 

 

Rules of Conduct

Rules of Conduct
Adopted: 05.18.2015 | Revised: 02.22.2021

 

Policy Statement:

 

The Finney County Public Library strives to provide a welcoming environment for all patrons. The following rules of conduct apply to all Library facilities and services and are meant to ensure that the Library is a safe and enjoyable place. Library staff shall have the right to contact the proper authorities and ask individuals to leave the Library when individuals are in violation of these rules. Violation of FCPL policies or any unlawful behavior may result in the loss of Library privileges.

 

Patrons are expected to:

1. Be considerate and respectful of all Library users and staff, and behave in a manner that does not disturb other persons.

Unacceptable conduct includes, but is not limited to:
A. Loud, disruptive and other inappropriate language or behavior that would be considered disrupting to a reasonable person using Library services

B. Sleeping

C. Use of any tobacco and/or any form of nicotine delivery device

D. Possession of weapons (K.S.A. 21-4201) or illegal substance

2. Treat Library property (materials, furnishings and equipment, etc.) with respect.

  This includes but is not limited to:

    A.      Using covered containers when bringing beverages into the building and comply with posted ‘No Food’ and ‘No Drink’ zones.
    B.      Bathing, shampooing, changing clothes, or doing laundry in public bathrooms are prohibited
    C.      Destruction, theft or defacing Library property including tampering with Library technology systems, computer hardware, software, and data is prohibited.

3. Dress appropriately; shirt and shoes required. Persons whose bodily hygiene is offensive so as to constitute a nuisance to other persons shall be required to leave the building.

4. Use Library spaces for the intended purpose. Dorothy’s room is reserved for use by children, their parents or guardians, and adults interested in children’s literature.

5. Supervise children and assist them in observing appropriate conduct. All patrons must follow the Unattended Child policy.

6. Carry or keep under a table or out of the aisles all skateboards, roller blades and other personal items.

7. Attend to personal items. The Library is not responsible for items left unattended.

8. Comply with staff requests.

9. Animals and pets are not permitted in the Library, with the exception of service animals as recognized by the Americans with Disabilities Act.

 

Noncompliance with the Rules of Conduct may result in expulsion from the Library and/or suspension of Library privileges.

 

The Library reserves the right to require anyone violating the Rules of Conduct to leave the building. Anyone who is required to leave the building due to a violation of the Rules of Conduct will not be permitted in the Library for the remainder of the day. Repeated violations may result in the patron being barred from the Library for seven (7) days.

 

Serious or repeated misconduct may lead to legal action or criminal prosecution. The Library considers the following activities to be serious violations of the Rules of Conduct:

 

• sexual activity of any kind, sexual harassment or indecent exposure
• consumption or possession of alcohol or illegal drugs
• possession of illegal weapons of any type
• mutilating or destroying the building, materials or equipment
• Physical assault, threats or severe verbal abuse of a Library customer or Library staff
• theft of Library or Library patron’s property
• accessing pornography
• repeated offenses of any kind

 

Anyone who engages in these activities will be required to leave the Library. Serious activity violations will result in the suspension of an individual’s privileges and being barred from the Library for one year.

 

Exceptions to these Rules of Conduct may be granted at the discretion of the Library Director or designee. In the event the Library determines that an individual shall be barred for any period of time greater than one day, the Library shall provide such individual written notice of said bar, the duration of the bar, and the reasons for the bar. This notice shall be referred to as an order of trespass.

 

Disputing a Trespass

 

The Finney County Public Library Board of Trustees establishes the following process to be used by individuals to whom an order of trespass has been issued should the individual wish to dispute or appeal their barring from the Library. If the individual chooses not to use this process, the order of trespass shall remain in effect for the full period included in the order of trespass.

 

STEP 1: The barred individual must file an appeal in writing to the Library Director within thirty (30) days of the receipt of the order of trespass. The Library Director, or designee, will schedule an appeal hearing with the individual within fourteen (14) days of receipt of the request to appeal. Those to be present at the hearing include, but are not limited to, the Library Director, or designee, individual requesting the hearing and the staff person responsible for the Order of Trespass. At the appeal hearing, the individual will have the opportunity to present any information or otherwise explain factors the individual deems relevant to overturn or reduce the duration of the bar. The staff person responsible for the Order of Trespass will present information related to the rationale for barring the individual from the Library. The sole issue to be determined by the Library Director, or designee, is whether the Library’s bar and the duration of the bar are clearly erroneous. The Library Director, or designee, may vacate, modify or uphold the order of trespass. Unless deferred, the Library Director or their designee will render a decision about the appeal within seven (7) business days of the hearing and shall notify the individual and appropriate staff members in writing.

 

STEP 2: Should the individual be unsatisfied with the result of the STEP 1 appeal, the individual may file a STEP 2 appeal in writing with the Finney County Public Library Board of Trustees within fourteen (14) days of receipt of the STEP 1 decision.

 

The sole issue to be determined by the Finney County Public Library Board of Trustees is whether the bar and the duration of the bar are clearly erroneous. The Board may overturn the bar, reduce the bar or uphold the bar. The Board of Trustees shall provide said decision in writing within 30 days of the decision. The decision shall be deemed the final action of the Board.

 

 

 

 

 

Volunteer Policy

 Volunteer Policy

Adopted: 11.18.2015 | Revised: 05.24.2021 

Policy Statement: 

The Finney County Public Library recognizes the importance of utilizing the assistance of volunteers to enhance and expand the quality of services offered by the Library. This policy is defined to build an effective volunteer management system, which ensures consistent and effective supervision and a fair and professional experience for Library volunteers. 

The Volunteer Policy shall provide a means to incorporate the skills and talents of the community to work on Library tasks and special projects that might otherwise be impossible to accomplish with only the employed staff. It also gives the Library the opportunity to enhance community engagement and allows volunteers to learn more about the library. 

Volunteer Qualifications

1. All interested volunteers must pass a background check, paid for by the Library.

2. Volunteers must be at least 10 years of age; volunteers from the ages of 10-17 will need parental/guardian consent before being accepted as a T.A.L.C. (Teen Advisory Library Committee) volunteer. Consent for those who are between the ages of 10-17 includes parent/guardian being present when the volunteer is being interviewed by the Teen Services Coordinator. All volunteers 18+ will be interviewed by the Volunteer Coordinator.

3. The Library does not accept court-mandated volunteer workers. 

4. Volunteers are recognized by the public as representatives of the Library and shall dress and act in a professional manner. The Finney County Public Library does not discriminate on the basis of race, color, religion, sex, disability, age, or national origin. 

Volunteers must comply with the guidelines and procedures outlined in the Volunteer Policy/Code of Conduct (Appendix B). They are expected to display professionalism during their time in the Library.

Volunteers will not conduct any financial transactions.  They do not take the place of staff, but provide supplemental or specialized services. Volunteers are not allowed to work at the circulation desk since all transactions are strictly confidential.  

 

 

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